ENROLLMENT POLICY, PROCEDURES, AND REQUIREMENTS (INCLUDING ALL REQUIRED EBA AND MEDICAL FORMS)

We will conduct a parent interview before your child’s enrollment. This provides an opportunity for you and your child to visit our program and ensure it meets your family’s needs.

We will review the program contract and all relevant policies during the initial meeting to ensure mutual understanding.

All required enrollment and medical forms must be completed, signed, and returned to EBA before your child’s first day of attendance, including any trial days (if applicable). It is crucial to maintain an updated immunization record. As per state regulations, immunization forms must be updated and returned to EBA within 24 hours of receiving vaccinations.

Please notify us promptly of any changes to your address, phone number, or other information provided on the enrollment forms. Please inform us if your child has a history of fever-related seizures, other serious medical conditions, or food allergies.

The following forms are provided for your convenience. While some are optional, we encourage their completion to assist us in better understanding your child’s individual (individualized) needs. We recommend downloading the forms directly from the government website. Click here.

• The required enrollment forms are
  • Fully executed Parent Provider Agreement (must have wet signature)
  • Child Birth Certificate
  • Family Picture (if possible)
  • Emergency Form with emergency contact information
  • Signed receipt of contract and Parents’ handbook ((last page of the handbook) must have a wet signature)

• The required medical and medication forms (Click Here for updated forms)
  • Health Inventory and Assessment (OCC 1215) completed by a parent and a Health Care Provider
  • Immunization Certification Form (MDH 896)
  • Medication Administration Authorization Form (OCC 1216), parents must fill out with each medication
  • Health History Form (OCC 1285)
  • Allergy Action Plan (must accompany (OCC 1216))
  • Asthma Action Plan and Medication Administration Authorization Form (1216A)
  • Allergy and Anaphylaxis Medication Administration Authorization Form (1216B)
  • Seizure/Convulsion/Epilepsy Disorder Medication Administration Authorization Form (1216C)
  • Special Health Condition Individualized Care Plan Checklist (1216D)
  • Topical Basic Care Product Application Approval (1216E)
  • Medication Error Incident Report (1216F)
  • Evidence of Blood-Lead Testing (MDH 4620) if applicable
  • Emergency Form (OCC 1214) must be updated annually
  • All About My Child Form (OCC 8506)
  • Diaper creams, powders, lip balms, lotions, and sunscreens must be written authorization by the parent before any teacher can apply. We follow the Maryland Regulations and codes for administering medication procedures. Medications cannot exceed one month of time

Sibling and Tuition Discounts

EBA recognizes and values the enrollment of multiple children from the same family. To support our families, we offer the following sibling tuition discounts:

• Based on the applicable age category tuition/rates, a 15% discount will be applied to the tuition for the second enrolled child.
• Based on the applicable age category tuition/rates, a 10% discount will be applied to the tuition for the third and subsequent enrolled children.
• These discounts may be available at select EBA programs, contingent upon program qualification and availability. Please contact your Program Director for specific details and eligibility requirements.

If applicable, sibling discounts will be applied to the child’s tuition account through an adjustment or credit, reducing the ongoing tuition charges after the full fee tuition deposit has been received.

It is important to note that all discounts, regardless of type, will be discontinued, and full fee tuition will immediately become due if the family’s eligibility for the established discount criteria changes or ceases.

Tuition/Rates, Hours of Operations, and Method of Payments

I/we affirm that this TUITION/RATES agreement, as well as the EBAs’ handbook, has been read and understood, and we agree to abide by all policies and procedures contained therein. EBA fees are charged every week. Each family is required to pay the weekly fee whether or not their child is in attendance. If your child is holding a full-time spot, then the bill will be the full-time price regardless of absences. This weekly fee ensures that your child’s spot is reserved in the EBA program. If the program is open for only part of the week due to holidays, the full weekly rate will be charged. EBA requires a 2–week written notice for any schedule changes. Scheduled changes could include vacations and a change of tuition rate (full-time to part-time and the reverse).

I/we understand that payments for each week’s program participation are DUE IN ADVANCE and must be received no later than the close of business on the PRECEDING FRIDAY.  While we may, at our sole discretion, accept payment up to Monday morning, this does not constitute a waiver of the Friday deadline, and future program participation may be subject to timely payment. I/we further understand that I/we can pay USING ZELLE, DIRECT DEPOSIT, CHECK, OR CASH. Otherwise, my balance will be charged automatically using the checking account or debit/credit card I/we left on file using the Tuition Express form. A late payment fee of $15 per day will be applied to my balance should I/we fail to pay my weekly tuition no later than the end of business every Monday, until payment is made in full or until suspension occurs. Suspension occurs 1 week after the late payment is due. During the suspension, the parents/guardians are responsible for holding the child’s spot. The child’s tuition fee will be charged each week of suspension till termination. At termination, the fee of $100 will be added and must be paid within 30 days or the issue will be escalated to court. Parents/guardians are responsible for court costs and attorney costs incurred as well.

Child “Care” Hours

EBA provides flexible childcare options, including full-time, part-time, and before-and-after-hours care. In compliance with Maryland childcare regulations, NO CHILD MAY REMAIN IN EBA’S CARE FOR MORE THAN 14 CONSECUTIVE HOURS WITHIN A 24-HOUR PERIOD. Families must select one care option per day—either full-time/part-time or before-and-after-hours—as combining multiple options within the same day is not permitted. While drop-off and pick-up times are flexible within operating hours, they must align with the chosen care option. Additionally, children may attend EBA on both weekdays and weekends, provided they follow the same designated schedule (full-time/part-time or evening) for all selected days.

Hours of Operations (Week Days, Weekends, Before & After Care)

• Monday to Friday – 7:30 am to 5:30 pm (Full Time)
• Monday to Friday – 7:30 am to 1 pm (Part-Time “3 Days or Less”)
• Monday to Friday – 6 am to 9 am (Before Care)
• Monday to Friday – 3 pm to 6 pm (After Care)
• Saturday & Sunday – 8 am to 4 pm (Weekends)

Enrollment and Administrative Fee

To secure your child’s enrollment, a one-time, non-refundable enrollment fee is required. All fees are due upon submission of your child’s application. The activity fee will be applied to your account during the first week of enrollment and is payable in full by the end of that enrollment month to avoid late payment charges. In the event of a tuition or rate increase, you will receive written notification 30 days in advance. Should my child’s schedule need to differ from what is written, I agree to notify the management in writing at least 48 hours in advance.

TUITION/RATES BY AGE GROUP Payment for each week’s program participation is DUE IN ADVANCE and must be received no later than the close of business on the PRECEDING FRIDAY. While we may, at our sole discretion, accept payment up to Monday morning, this does not constitute a waiver of the Friday deadline, and future program participation may be subject to timely payment.
CATEGORY	FULL TIME (4+ Days)	PART-TIME (3 Days or Less)	WEEKENDS (Saturday & Sunday)	BEFORE CARE (6 am-9 am)	AFTERCARE (3 pm – 6 pm)
Infants/Toddlers (Under 2 Years)	$379	$299	$259	$220	$220
2 Years through 5 Years (Preschool)	$349	$269	$189	$149	$149
K Through 12 Years (Kindergarten)	$350	$285	$175	$175	$175
Special Needs (All age groups)	$550	$450	$375	$275	$275
Drop-in Care (all age groups)	Daily Rate   $99		$149	$79	$79

NONREFUNDABLE FEE
CATEGORY	REOCCURRENCE	AMOUNT	NOTES
Hold Slot Fee (Security Deposit)	NO	$99	For Each Child
Enrollment Fee	NO	$99	For Each Child
Administrative Fee	NO	$125	For Each Child
Activity Fee	NO	$200	For Each Child
Returned Check Fee	YES	$49	For Each Occurrence
Late Payment Fee	YES	$15 PD	For Each Occurrence
Late Pickup Fee	YES	$1 PM	For Each Occurrence
Third-Party Payment (subsidiary if applicable)	YES	Varies	For Each Occurrence

Return Check Fee

A fee, plus any bank charges, will be charged for any returned check. Cash or money orders will be required as payment for a returned check and all future tuition and fee payments.

Late Arrival/Pickup

The opening and closing times are strictly observed. A $1.00 per minute late charge will be assessed to all parents picking up children after their agreed-upon time. Failure to pay late pickup charges or frequent late Pickups may result in dismissal.